Job Description

Job Description

Job Description

Description:

We are seeking a highly skilled, detail-oriented Accounting Manage r with expert-level

QuickBooks Online experience and a proven ability to build and perfect AP/AR processes. This

role manages the full accounting function in a high-transaction environment, overseeing large

volumes of small-dollar invoices across a wide client base. The ideal candidate excels in

accuracy, efficiency, and technology, and is comfortable supervising and training an entry-level

AP/AR clerk.

Responsibilities:

Leadership & Staff Development

• Supervise, mentor, and provide hands-on training to an entry-level AP/AR Clerk, ensuring growth, accuracy, and adherence to processes.
• Develop clear workflows, expectations, and performance standards for daily AP/AR activities.
• Foster a culture of accountability, organization, and continuous improvement.

Accounting Operations

• Manage the full-cycle accounting function, including AP, AR, general ledger, bank reconciliations, and month-end close.
• Ensure every transaction—large or small—is accurately posted and reconciled in QuickBooks Online.
• Maintain full ownership of cash flow visibility, vendor payments, and customer collections.

QuickBooks Online Expertise

• Act as the organization’s QBO power user, responsible for system setup, optimization, automation, troubleshooting, and integrity.
• Develop custom reports, dashboards, and process automations to manage high transaction volumes efficiently.
• Ensure all integrated systems (bank feeds, payment processors, CRM, etc.) operate smoothly and accurately.

AP/AR Process Mastery

• Perfect the AP/AR lifecycle, including invoice coding, approvals, payment scheduling, customer billing, aging management, and collections.
• Implement best practices to reduce errors, improve payment cycles, and maintain clean aging reports.
• Ensure all AP/AR activities are executed with speed and precision, even under heavy workload.

High-Volume Transaction Management

• Monitor and process large volumes of invoices, payments, and receipts on a daily/weekly basis.
• Maintain meticulous attention to detail, ensuring complete accuracy across thousands of small transactions.
• Design scalable workflows to maintain high data quality and efficiency as the business grows.

Reporting & Compliance

• Prepare accurate monthly, quarterly, and annual financial reports.
• Ensure compliance with GAAP, internal controls, and company policies.
• Assist with audit support, tax preparation, and external reporting as needed.

Cross-Department Collaboration

• Work with operations, customer service, sales, and leadership to ensure financial transparency.
• Support budgeting, forecasting, and data-driven decision-making.

• 5+ years of accounting experience, with at least 2 years in a manager or supervisory role.
• Expert-level QuickBooks Online skills—including reporting, integrations, automation, and data integrity.
• Proven experience managing high volumes of transactions with precision and speed.
• Strong AP/AR experience, with a track record of creating and optimizing processes.
• Experience training, coaching, or supervising junior accounting staff.
• Strong computer skills, including Excel/Google Sheets (pivot tables, VLOOKUP/XLOOKUP, analysis).
• Solid understanding of GAAP and month-end close procedures.
• Exceptional organizational skills, attention to detail, and time management.

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