Job Description

Job Description

Job Description

Progressive, dynamic, and growing heathcare-focused architectural and engineering firm located in Southeast Charlotte seeks a Project Coordinator for our corporate headquarters. Main responsibilities include assisting Project Managers, and Principles with administrative and technical duties.  

Responsibilities

·         Participate in Notice To Proceed meetings and maintain all project information throughout project duration. Coordinate project’s contractual schedule requirements with Principles.

·         Draft and coordinate contracts with outside vendors and consultants.  Facilitate execution of contracts.

·         Assist in scheduling required Client, Consultant and Vendor Meetings and conference calls.

·         Assist in gathering, tracking or obtaining any Vendor Materials or services required during the project including but not limited printing, binding and photography.

·         Maintain Weekly Issuance of Issues Log with deadline tracking.

·         Provide Specification support and facilitation, as needed.

·         Assist in coordinating all Project Document Printing, Shipping and Delivery.

·         Coordinate with staff to maintain all weekly Resource and Hours Utilized Reports.

·         Assist in coordinating project design activities and communications. 

Skills

·         Highly organized

·         Excellent written and speaking skills

·         Ability to function well with multiple priorities in a dynamic work environment

·         Proven work experience as a Marketing Coordinator or similar role

·         Knowledge of traditional and digital marketing tools

·         Solid computer skills, including MS Office and web analytics

·         Familiarity with Customer Relationship Management and Content Management System software

·         Excellent communication and presentation skills

·        Strongly Preferred: Experience with a construction firm or architectural firm in a similar capacity

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