Job Description

Job Description

Job Description

Deputy Director of Parks & Recreation

Department: Parks & Recreation Reports to: Director of Parks & Recreation

Summary: Under limited supervision, assists the Director in the management of the Parks and Recreation Department (P&R) through effective planning, staff management, and resource allocation; manages P&R programs to enhance the physical, social, and cultural quality of life for the community; manages daily operations, plans and coordinates projects and programs, and assists in planning and developing Department goals, strategic direction, programs, and activities.

Essential Functions: Essential duties and responsibilities may include, but are not limited to, the following :

• Assists in directing Parks & Recreation (P&R) Department operations; exercises independent judgment within broad policy guidelines; evaluates and analyzes issues, and recommends and implements solutions; provides leadership, direction, and guidance in P&R program management.
• Provides advice and counsel to Director; assists with planning, directing, reviewing, and evaluating P&R programs, and work performed; verifies all P&R facilities are safe, and provide a variety of leisure and recreation opportunities to enrich the quality of life for community residents and guests.
• Manages division and program managers; coaches and trains staff, prioritizes and assigns tasks and projects, monitors work, develops staff skills, and evaluates performance; meets regularly with staff to discuss and resolve priorities, workload, resource allocation, budgets, technical issues, quality standards, policies, services, and community issues.
• Evaluates progress toward achieving P&R goals and objectives; evaluates staffing levels, resource availability, and service demands, and recommends resource allocations to optimize budgeted funds.
• Reviews, approves, and develops reports, technical documents, and public communications.
• Reviews and approves operational data and activity reports; identifies infrastructure needs, service demands, and resource availability; develops recommendations and plans to improve operational effectiveness, including use of facilities, new equipment and technology, and changing community needs.
• Monitors operations to identify and resolve problems; effectively communicates operational and technical issues; assures all operational, legal, technical, and financial issues are properly addressed and resolved; interprets and explains federal and state rules and regulations; verifies Department's activities are in compliance with all laws, regulations, and quality and safety standards.
• Coordinates communications and operations between advisory boards, regional organizations, and state and federal agencies; coordinates projects and events, and develops special funding opportunities.
• Supports the departmental operations with regular and timely attendance.
• Must have and maintain a cell phone for City use to hold this position.
• Supports the relationship between the City of Odessa and the general public by demonstrating courteous and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work-related issues and City information; performs other duties as required or assigned.

Essential functions, as defined under the Americans with Disabilities Act, may include any of the representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer.

Minimum Qualifications:

Education, Training and Experience Guidelines: Bachelor's Degree in Parks & Recreation, Business or Public Administration, or related field. Five years of public sector Parks & Recreation program management experience, three of those in a supervisory capacity. A different combination of education and experience deemed equivalent may be substituted for that stated.

Knowledge of:

• State and Federal laws governing parks and public facilities, including OSHA and ADA requirements.
• Policies, rules, and regulations governing the conduct and safety of public recreation programs.
• Parks & Recreation program planning, best practices, and evaluation principles.
• Principles and practices of grounds, facilities, and turf maintenance.
• Principles and practices of public sector administrative management, including cost accounting, contract management, budgeting, procurement and bid procedures, customer service, and employee supervision.
• Techniques and practices for efficient and cost effective management of resources.
• Techniques and methods for strategic, operational, and financial planning.
• Environmentally responsible and resource-efficient grounds and facilities maintenance techniques.
• Local community resources, and state and regional community services programs.
• Legal, ethical, and professional rules of conduct for municipal government employees.

Skill in:

• Managing and coordinating P&R programs, projects, and operations.
• Interpreting and explaining federal and state rules and regulations, and City policies and procedures.
• Developing and managing P&R plans, budgets, policies, and procedures.
• Assessing community needs, and developing recreation programs to meet needs and requests.
• Analyzing issues, evaluating alternatives, and making logical recommendations based on findings.
• Checking designs, details, estimates, plans, and specifications for P&R projects.
• Preparing, reviewing, and presenting management reports.
• Assessing and prioritizing multiple tasks, projects, and demands.
• Establishing and maintaining cooperative working relationships with City employees, public officials, and representatives from other local, state, and federal agencies.
• Supervising and leading staff, and delegating tasks and authority.
• Operating a personal computer utilizing a variety of business software.
• Communicating effectively verbally and in writing.

License and certification requirements: A valid Texas State Driver's License is required. Specific technical training and certifications may be required.

Physical demands and working environments: The physical and work environment demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to operate equipment, handle or feel; reach with hands and arms and talk or hear. The employee is frequently required to stand, walk, and sit. The employee is occasionally required to stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Work is performed in a standard office environment and at City facilities; requires moderate physical efforts, may be exposed to safety hazards and dangerous tools and equipment; safety precautions must be followed, including use of safety equipment.

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