Job Description

Job Summary

The role of the Executive Assistant is to be a strategic gatekeeper and master of details. The EA is responsible for managing the schedules and communication of key company executives. Responsibilities include supporting inbox management, email tee-ups, calendar management and scheduling, travel logistics, event coordination, expense management, CRM support, and gathering documents to prepare for meetings. The EA will also be delegated administrative duties from the Chief of Staff related to the Board of Directors, special projects, and other duties as assigned.

*This is an in-person position - not a remote position

The focus of this job is on producing high quality, detailed work based on established standards, guidelines, and procedures. Precise, consistent work output is essential requiring patience and a willingness to handle and complete one task at a time. The job environment is stable, based on known relationships with people and well-defined processes. Job knowledge and competency is built through structured step-by-step training and positive, supportive coaching from management and peers. Communication with others is based on knowledge of repetitive job routines and procedures gained from sufficient on the job experience. Consistent, error free work based on defined regulations and standards are key measures of job performance success.

Essential Job Responsibilities

1. Provide administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive's behalf.
2. Maintain comprehensive and accurate records.
3. Perform minor accounting duties.
4. Organize meetings, including scheduling, sending reminders, and organizing catering when necessary.
5. Answer phone calls in a polite and professional manner.
6. Manage key company executives' calendar, including making appointments and prioritizing the most sensitive matters.
7. Maintain current knowledge and follow all bank financial and security regulations and procedures.
8. Embody, embrace, and demonstrate InBank's Core Values: Commitment, Innovation, Responsibility, Teamwork, Happiness, and Authenticity.
9. Other duties as assigned.

Job Requirements

• Education: High School Diploma or Equivalent.
• Work Experience: 4 years of experience in administrative role reporting directly to upper management.
• Computer Skills: Advanced proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems.
• Other Requirements: Superb time management and ability to meet deadlines. Excellent verbal and written communication skills. Strong organizational skills and the ability to multitask and prioritize to meet deadlines. Problem-solving and decision making. Strong interpersonal skills.
• Preferred Skills/Experience Bachelor's Degree preferred. Experience overseeing budgets and expenses. Experience developing internal processes and procedures. Strong business sense and can decipher priorities and make sound judgement calls when needed.

SPECIFIC DUTIES AND RESPONSIBILITIES:

Customer Service: Provide and lead support to both internal and external parties with a high level of professionalism and in a manner that positively reflects on the Company.

Financial: n/a

Administrative Duties: Scheduling appointments, answering phones, greeting visitors, and maintaining organized file system for the Company.

Autonomy: Highly autonomous. Ability to work independently with limited supervision.

Employees Supervised: n/a

Budget Responsibility: n/a

The applicant who is selected for this position will be eligible for the following compensation and benefits:

• Targeted hiring range based on experience: $60,000 - $80,000 yearly. This range is an estimate based on potential employee qualifications and other considerations permitted by law under the Colorado Equal Pay for Equal Work Act and Equal Pay Transparency Rules.
• Bonus Eligibility: Annual bonus based on Company Bonus Plan/Individual Performance and is at the Company Discretion.
• Benefits: Medical, Dental, Vision insurance. Disability insurance. Employee assistance program. Flexible spending account. Health savings account. Life insurance.
• Paid Time Off: Vacation and sick leave, as well as paid Bank Holidays.
• 401(k): Company match begins with the first contribution and follows the company vesting schedule.
• Other: access to career training and development opportunities, employee discounts.
• For more about InBank and our culture, visit us here: Who We Are

InBank is an Equal Opportunity Employer committed to creating a diverse workforce. We support a work environment where colleagues are respected and given the opportunity to perform to their fullest potential. We consider all qualified applicants without regard to race, religion, color, sex, national origin, age, sexual orientation, gender identity, disability or veteran status, or any other characteristic protected by applicable federal, state, or local laws.

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