Executive Assistant/Excel Expert Job at Remote VA, Saint Louis, MO

aHN6RGpxczJiNjkvbXRyd0ZQMU9QdDVtY2c9PQ==
  • Remote VA
  • Saint Louis, MO

Job Description

Executive Assistant / Excel Expert

We are seeking a highly organized and detail-oriented Executive Assistant with advanced Excel skills to support our leadership team in the construction industry. This role requires a proactive individual who thrives in a fast-paced environment and can manage administrative tasks while leveraging data to drive efficiency and decision-making.

You will be responsible for managing communications, organizing schedules, handling reporting tasks, and supporting client relationship management. Your expertise in Excel will be crucial for data analysis, reporting, and workflow optimization.

Manage executive calendars, schedule meetings, and coordinate travel arrangements

Handle email correspondence via Outlook and ensure timely follow-ups

Create and maintain Excel reports using advanced functions (VLOOKUP, PivotTables, etc.)

Support CRM activities using Pipedrive (training provided)

Conduct lead generation and data enrichment using Seamless.ai

Assist with order processing and inventory tracking via SellerCloud

Prepare presentations, reports, and documentation for internal and client use

Liaise with clients, vendors, and internal teams to ensure smooth operations

Maintain confidentiality and professionalism in all communications

Excellent written and verbal communication skills

Proficiency in Microsoft Outlook for email and calendar management

Advanced Microsoft Excel skills (VLOOKUP is essential; PivotTables preferred)

Strong organizational and multitasking abilities

Attention to detail and problem-solving mindset

Ability to work independently and manage time effectively

Excel - VLOOKUP required, PivotTables helpful

Outlook - For email and scheduling

Pipedrive - Training provided

Seamless.ai - For lead generation

SellerCloud - For order and inventory management

Bachelor's degree preferred (Business Administration, Construction Management, or related field)

2+ years of experience in an executive assistant or administrative role

Experience in the construction industry is a strong plus

Remote VA

Job Tags

Remote work,

Similar Jobs

US0767 Prysmian Cables and Systems Usa LLC

Telecom Product Development Senior Engineer Job at US0767 Prysmian Cables and Systems Usa LLC

 ...Job Description Company Overview Prysmian is the world leader in the energy and telecom cable systems industry. Each year, the company manufactures thousands of miles of underground and submarine cables and systems for power transmission and distribution, as well... 

City of Santa Fe, NM

PLANNER HISTORIC PRESERVATION Job at City of Santa Fe, NM

 ...PLANNER HISTORIC PRESERVATION The Planner performs a variety of professional technical duties in providing highly complex work in physical, economic, or social planning in a specialized area using code interpretation as it applies to planning projects and permits within... 

CommonSpirit Health

Primary Care Physician Job at CommonSpirit Health

 ...Job Summary and Responsibilities As a physician-facing organization, our Physician Group...  ...passionate about high-value, top quality care made accessible in every community we serve...  ...and serving their communities. Our Primary Care Physicians provide services at or above... 

Home Health Care, Inc.

Part-Time Admission Registered Nurse (RN) Job at Home Health Care, Inc.

 ...health experience and what draws them to an admissions-focused nursing role. Take charge of the start of care journey. As an RN Admission...  ...Admission and OASIS experience Strong communication and time management Reliable transportation Relevant MOC Codes:... 

Flagler County Sheriff's Office

Digital Forensics Analyst Job at Flagler County Sheriff's Office

Join to apply for the Digital Forensics Analyst role at Flagler County Sheriff's Office .1 day ago Be among the first 25 applicants.Duties And ResponsibilitiesConducts investigations on computer-based crimes establishing documentary or physical evidence, such as digital...