Job Description

Location : Main Campus - Homewood, AL Job Type: Staff Full Time Job Number: FY2400247 Division: FBAS for Staff Department: STA-Human Resources Opening Date: 06/21/2024 Closing Date: 8/30/2024 5:00 PM Central FLSA: Non-Exempt Welcome to Samford University's application process powered by NeoEd! You can submit an online application by clicking on the job title you are interested in and clicking on the "Apply" link! After viewing the Posting, click the 'Apply' tab. If this is the first time you are applying using our new online job application, you will need to create an account and select a Username and Password. After your account has been established, you can upload a saved document on your computer containing your information, or manually enter your personal information. This application will be saved and used to apply for future job openings. Online applications are stored on a secure site. Only authorized employees and hiring authorities have access to job qualification information. Demographic information is maintained only for statistical reporting and is not associated with individual applications. It is important that you review any prepopulated information as applications must show all the relevant education and experience you possess. Incomplete applications may not be accepted. Description The Human Resources Assistant provides essential support in various facets of human resources operations. This position incorporates a range of responsibilities, including data entry, administrative support, clerical duties, and efficient electronic filing management. Additionally, the Human Resources Assistant will serve as a backup receptionist, ensuring a professional and welcoming first point of contact and gatekeeper for visitors. This role requires discretion and the ability to manage and safeguard confidential information integral to human resource functions. Embrace opportunities for growth and skill development within the Human Resources field, displaying enthusiasm for contributing to the overall success of the HR department. Job Duties Maintains accurate and up-to-date Banner human resource files, records, and documentation including the creation, entry, and maintenance of new hire employee records for faculty, staff, and student employees, involving the input of various crucial data such as hourly rates, salaries, personal information, and other pertinent job-related information, placement information for student employees, leave balances, deductions for taxes, benefits, and other deductions (excludes garnishments and court-ordered withholdings), direct deposit, and other information. Processes change of status forms for employees including job changes, terminations, and other information. Completes Faculty, Staff and Student employee and Volunteer data entry to create new employee file and personal employment records in Banner. Coordinates, processes, and checks onboarding forms and task assignments for new hires. Efficiently guide new hires through the onboarding process and provide them with resources needed to prepare for their first days of employment: Samford email, ID card, parking pass, etc. In the capacity of a backup receptionist to provide departmental coverage as needed: This role involves extending a warm welcome to both in-person and remote visitors, whether through telephone or web-based communication. The duties encompass receiving and addressing inquiries, as well as facilitating appointment scheduling. Additionally, the position entails guiding visitors by maintaining up-to-date employee and department directories and furnishing clear instructions and campus directions. The role functions as a gatekeeper and point of contact for visitors seeking assistance in both the Business Services and HR departments. Moreover, they provide valuable support by offering basic guidance to employees and supervisors regarding HR policies and procedures, directing them to relevant university websites as the primary resource for information on policies, benefits, and employee handbooks. Furthermore, they play a role in acquainting Faculty, Staff, Student employees, and Volunteers with introductory self-directed onboarding procedures where necessary. Responds to and completes requests for reference checks and verifications of employment status. Completes I9 forms, I9 documentation, and E-Verify. Performs Faculty, Staff and Student employee general electronic filing/scanning for HR/Payroll/Benefits and personnel file maintenance/uploading related to: Employee documents/forms Letters of Agreement Address changes for terminated employees Name changes for current employees Scanning and indexing employment files Reviews documents for shredding dependent upon the end of retention timetable. Receives and processes all HR incoming mail. Receives and processes all HR invoices. Orders and maintains office supplies. Notifies, orders, and communicates bereavement procedures. Processes invoices/purchase orders from regular vendors as directed. Assists with Human Resources events: Open Enrollment, Service Awards, New Employee Orientation, etc. Maintains current content of the HR web page. Assists with distributing pay cards and faculty/staff ID cards. Performs other duties as assigned. Qualifications

• Three (3) years of experience in HR or a bachelor's degree in lieu of HR experience.
• High level of detail-orientation and accuracy.
• Exceptional customer service skills.
• Ability to maintain confidentiality and handle sensitive information.
• Excellent computer skills in Microsoft Office Suite and other office-related software.
• Ability to sit for prolonged periods of time at a desk.
• Exceptional communication skills, both written and spoken, for clear, professional interactions.
• Proven organizational and time-management skills.
• Ability to work well under pressure and multitask in a fast-paced environment.

Preferred Qualifications Experience in an HR department. Experience with HR software and systems, such as HRIS (Human Resources Information System) or ATS (Applicant Tracking System). Knowledge of employment laws and regulations, including familiarity with I-9 verification processes. We offer a complete benefits package to full-time employees including health care, dental, vision, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave. To learn more details, visit our 01 Do you have at least three (3) years of experience in Human Resources or a Bachelor's degree in lieu of experience? Yes No Required Question

Job Tags

Hourly pay, Holiday work, Full time, Remote job, Flexible hours,

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