Job Description

Overview

McGuireWoods LLP has an opening for a Practice Assistant in our Baltimore, MD office. The Practice Assistant will support attorneys with administrative tasks which include opening new matters, billing, managing time entry, travel coordination and calendar management. The ideal candidate will have three to five years of litigation support experience, strong organizational and communication skills, and will be comfortable working with technology.

McGuireWoods, one of the world’s leading law firms, has provided legal solutions to corporate, individual and nonprofit clients since 1834. Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option allowing flexibility and work-life balance. Our Applicant Disclosures describe your rights. Our Privacy Statement describes how we will process and safeguard your personal data.

Responsibilities

• Coordinate day-to-day workflow of attorneys' matters and serve as the primary point of contact for attorneys.
• Manage attorney calendars, e-mail traffic, phone calls and mail.
• Filing of case documents, retrieving of case files, and preparing of files for closing in accordance with Records Department procedures.
• Maintain electronic and hard copy closing binders and amendment binders.
• Arranging team conference calls as directed, make travel arrangements as needed.
• Handling payment of matter related invoices and Attorney expense reports via ChromeRiver.
• Performing other administrative tasks and special projects as requested (IE: entering Attorney’s time, maintain/organizing paper files, etc.).

Qualifications

• Requires a minimum of three to five or more years of litigation assistant experience.
• Preferred experience in e-filing, time entry and billing software (Elite), and expense reimbursement software (ChromeRiver).
• Strong aptitude for technology and learning new systems.
• Excellent communication and proofreading skills.
• Strong planning and organizational skills.

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