Job Description

Description

Awarded Inc. Magazine's Best Workplaces 2022, 2023 & 2024!

AccountingDepartment.com is the leader in outsourced virtual accounting services for businesses - and our family is growing! Perhaps your next career adventure awaits!

AccountingDepartment.com never settles with status quo. We strive to make sure our staff have plenty of opportunities that broaden skill sets and ultimately enhance career satisfaction while working here. If you're someone who wants to make a difference, is a confident communicator, loves a good challenge, and happily embraces change, then we sound like a perfect match!

It's been an exciting 20 years at AccountingDepartment.com! We hope you will join us as we continue this exciting revolutionary journey we are on.

Your Role:

The Payroll Specialist is a multi-faceted role, where you will serve as ADC’s Payroll Guru within a multi-state and multi-company environment.  This role includes meticulous, complete and timely payroll processing and tax filings with relevant federal, state, and local tax agencies on behalf of assigned clients. With a keen attention to detail, the Payroll Specialist will make sure that all hours, benefits, and deductions are logged appropriately and that all payroll accounts remain balanced when transmitting. You will investigate and resolve payroll issues and ensure strict compliance with clients’ company policies and with various local, state and federal tax regulations. The Payroll Specialist may work with the Implementation Team to ensure proper payroll set up for new clients. Additionally, the role provides troubleshooting and internal support for ADC’s accounting staff, while ensuring relevant payroll information and updates are disseminated to the proper channels.

The ideal candidate will be an experienced professional who understands the unique factors involved with processing payroll for multiple entities within multiple states and focuses on internal and external factors that can impact a client’s payroll. It is essential for the Payroll Specialist to thrive in a  deadline driven, fast-paced, team-first, and collaborative environment.

Essential Duties & Responsibilities:

Multi-Client Payroll Processing:

• Calculate, prepare and record assigned client’s payroll in a complete, accurate and timely manner
• Review timecards for hourly employees for errors
• Prepare payroll payments and coordinate required payroll funding with clients
• Day-to-day payroll maintenance, including accurate and timely processing of payroll entries, employee earnings, tax information, child support/garnishments, benefit deductions, direct deposit information, employee setup and other assigned payroll functions
• Track vacation and sick hours for accuracy
• Ensure all payroll accounts are balanced. Review, analyze and verify payroll reports for accuracy. Perform analysis of completed payroll and troubleshoots data inconsistencies.
• Prepare payroll-related reports and ad-hoc financial and operational reporting
• Ensure clients are in compliance with federal and state labor laws.  Keeps the client and accounting team abreast of changes in federal and state wage and tax laws.  
• Effectively communicate with clients and engage team members in a timely manner. Respond to client inquiries on payroll, taxes, schedules, ACH, and employee/employer changes. Resolve any discrepancies surrounding payroll issues.
• File and pay monthly and quarterly payroll tax returns and may assist with payroll reconciliations
• Prepares and/or assists in the preparation of periodic and/or special reports for government agencies, tax authorities, department requests etc. Responds to various audit and tax agency queries and requests.
• Keeps detailed and organized electronic payroll records
• Process accurate and timely year-end reporting (W-2, etc.)
• Maintains confidentiality of all client and employee information
• Potential backup for staff’s payroll responsibilities when out of office
• Various other duties related to the processing of payrolls, payroll taxes, benefits and services provided to our clients

Internal Payroll Support and Projects:

• Serves as a resource for AccountingDepartment.com, including expertise with Intuit’s payroll products
• May be asked to assist with a variety of payroll providers, such as ADP, Paychex, Gusto, etc.  
• Provide guidelines, training, and troubleshooting support to accounting staff
• Receives updates from payroll providers (i.e. new W-4s) and advises accounting staff on changes
• Provide quality assurance on new clients’ set up for payroll. Create standard checklist and work with implementation to ensure all issues have been addressed.
• Assist in compiling, reviewing and processing year-end payroll inclusions
• Develop and maintain an electronic portal to gather payroll related documents
• Deliver standard communications for employees and clients for both Intuit Full Service and QBO payroll where we process the client’s payroll (ex. accessing W-2, how to access paystubs, year-end reminders, etc.)
• Creates, develops and updates internal policies, processes and procedures as necessary
• Generates ideas to improve workflow process
• Assist in payroll audits
• Complete special projects 

Essential Skills & Experience:

The Payroll Specialist candidate will have Minimum 5 years of proven experience in a multi-state payroll position in a fast-paced environment.

In addition: 

• Grit: Motivated self-starter with a positive, can-do attitude. Demonstrates GRIT in overcoming obstacles and accomplishing tasks.
  • G: Expresses Gratitude and appreciation for the contributions of team members, fostering a positive and collaborative work environment
  • R: Demonstrates Resilience, flexibility, and determination while autonomously managing high-priority tasks and projects in an ever-evolving, dynamic work environment
  • I: Unquestionable commitment to upholding the highest standards of Integrity, ethical behavior, and transparency in all business practices
  • T: Proven ability to contribute effectively to organizational and team objectives through strong Teamwork skills
• Strong computer skills in Microsoft Office products, especially Excel, QuickBooks and 3rd party payroll software
• Ability to effectively work with multiple payroll schedules
• Strong knowledge of federal labor laws, IRS regulations, payroll taxes, deductions, garnishments, benefits and their tax consequences.
• Must be self-directed, organized, and able to focus on detail with high degree of accuracy
• Experience with payroll audits
• Must be able to respond, research, and resolve payroll questions timely and professionally
• Strong accounting, analytical, and investigative skills with a comprehension of complex concepts.
• Work effectively and accurately under pressure
• Ability to meet deadlines in a fast-paced setting
• Excellent interpersonal skills with the ability to develop and maintain effective working relationships with all personalities
• Ability to work and think independently with minimal guidance & willingness to take ownership of assigned responsibilities and work product
• Excellent verbal and written communication skills

Minimum Education & Training Required:

• Experience with Intuit Payroll
• Active Certified Payroll Professional (CPP) preferred but not required

If these are the things that you are passionate about and excite you, then we should talk!

Working at AccountingDepartment.com, LLC
The people at AccountingDepartment.com, LLC are passionate about their work and are driven by innovation. Each and every day we strive for excellence. Our work environment is equal parts casual and professional. We’re serious about our business and delivering the best service to our clients, but we also make it a priority to keep things fun and exciting.

Benefits include:    

• Work from home, W-2 position
• Compressed work week option available
• Generous vacation and paid holidays
• Group Medical, Dental, Life, Vision, Accident Insurance
• 401(k) plan
• Participation in a company wide annual bonus incentive plan
• $25 monthly internet stipend
• Virtual employee groups, clubs, and activities throughout the year
• Casual dress

How to become part of our future success:
If you believe you have what it takes to assume this new role, you must submit a resume and cover letter explaining why you’re the perfect fit for this position. Kindly include your salary requirements in the cover letter. Only candidates that submit these criteria will be considered.

AccountingDepartment.com is an equal opportunity employer that does not discriminate against any employee or applicant because of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy or any other basis protected by law. Employment at AccountingDepartment.com is based solely on a person's merit and qualifications.

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