Job Description

Overview

McGuireWoods LLP has an opening for a Practice Assistant to join the Debt Finance team in our Chicago, Illinois office. The Practice Assistant will support attorneys with legal and administrative tasks, which include transactional work, document management, opening and closing of files, calendaring, time entry/billing, travel arrangements, meeting/conference scheduling and other special projects. The ideal candidate will be service-oriented, team oriented, and have strong attention to detail.

McGuireWoods LLP, with offices in the United States and Europe, is a full-service firm providing legal and public affairs solutions to corporate, individual and nonprofit clients worldwide for more than 200 years collectively. Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option allowing flexibility and work-life balance. For more information, please visit California residents have special rights with respect to personal information. If you are a California resident applying for a position at McGuireWoods, our statement describes your rights and personal information the firm collects. 

Responsibilities

• Prepares, edits and formats legal documents, including closing documents, signature pages and binders.
• Assists with the opening of new client matters and the gathering of pertinent information to complete tasks.
• Manages attorneys’ calendars, coordinates meetings, schedules conference rooms, and makes travel arrangements as required.
• Assists with billing process to include entering attorney time, reviewing pro formats (initiates transfers), editing and preparing draft/final bills and cover letters for clients.
• Prepares forms for expense reports, check requests, reprographic services, etc.
• Prepares legal documents and correspondence from draft.
• Assists with business development needs as requested.
• Document management: upload documents to e-rooms and the DMS; scan and save to the DMS and distribute matter related hard copy correspondence.
• Perform administrative tasks, special projects and overflow assignments as requested.
• Coordinate with accounting department to address questions/problems relating to the billing process.
• Prepare reports and materials necessary to track billings.
• Work with AR department on collection efforts and clients on outstanding AR.
• Work with Billing Analyst and client contacts on all billings/collections ensuring team is on target with monthly, quarterly and year-end collection goals.

Qualifications

• Bachelor’s degree and a minimum of three years of relevant experience, or an equivalent combination of education and experience.
• Proficient in Microsoft Office, Outlook, and time/billing software such as Elite or Intapp; experience with DealCloud is preferred.
• Meticulous attention to detail, with the ability to accurately format and edit legal documents and correspondence.
• Professional demeanor and working knowledge of billing practices and accounting principles.
• Demonstrated ability to multitask, stay organized, and perform effectively in a fast-paced environment.
• Proactive and dependable, with a strong sense of initiative and accountability.
• Excellent planning, organizational, and communication skills.
• Flexible and willing to work overtime as needed.

Have more questions? Connect with a  recruiter directly.

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